Guide For Committee WrittenReports
Date of Meeting:
Members and Visitors Present: (identify all
Opening - the first sentence should list all
discussion items and topics for the specific meeting.
Body - should give an overview of the main
points of the discussion, including any factual information
provided, conclusions drawn, motions, resolutions and
recommendations for action. This part of the report should
contain only what was agreed upon by the majority of the
committee and reference all items to be
Summary - should identify and make clear any
action to be taken that needs to be ratified by the Executive
Committee and/or General Membership. This is the only part of
the report that requires a motion for acceptance. Otherwise,
after the report is read no motion is required and it can be
received for information only.
Signatures - The Chair and the Secretary must
sign the report for it to be official.